The American Civil Liberties Union (ACLU), a national not-for-profit public interest organization, invites applicants for the full-time position of Office Manager to work in the organization's Immigrants’ Rights Project located in San Francisco, CA.

OVERVIEW
The Office Manager manages day-to-day office operations; develops, implements and monitors systems and procedures; manages the finances of the office; and supervises the administrative staff. The Office Manager cultivates a professional and productive office environment.

• Work collaboratively with the Project Director to develop, implement and improve administrative functions related to the Project’s litigation and programmatic work, e.g., litigation budget tracking, office expenses , travel, etc.
• Assist in developing and refining the office culture
• Recruit, hire, train supervise, and assess the performance of the administrative and paralegal staff
• Evaluate administrative staff performance through review of completed assignments and work performance
• Conduct periodic staff meetings with the administrative staff; serve as liaison between New York and San Francisco office paralegal and administrative staff
• Prepare relevant employment documents for submission to the national office
• Provide computer software application support to staff
• Assist Director with the budget forecasting and preparation of the annual administration budget
• Develop and maintain a budget/accounting system for preparation of annual budget and tracking of current Fiscal Year expenditures to ensure compliance with current budget
• Monitor all expenditures to ensure ongoing budget compliance
• Manage status of all accounts payable
• Manage office premises
• Revise operating systems and procedures (such as paper and electronic filing systems) as needed
• Evaluate, purchase and monitor office equipment and computer software to insure optimum efficiency
• Co-manage computer network and equipment with outside consultant and implement upgrades
• Troubleshoot IT problems
• Maintain the inventory of office supplies and equipment
• Review, negotiate and monitor service contracts
• Assist with fundraising, maintenance and management of donor database; prepare donor solicitations
• Function as the Assistant to Project Director; manage the schedules/calendar, screen and route phone calls, assist with correspondence
• Manage project staff and annual meetings

• Bachelor’s degree preferred, minimum 2 years experience as an Office Manager, or comparable position
• Supervisory experience, and strong ability to lead effectively
• Experience fostering a team environment, personal growth and development of administrative staff
• Experience in facilities management, procedures and techniques
• Ability to identify problems within an office environment and use sound judgment to develop feasible solutions
• Knowledge of filing systems, records management and retention requirements
• Ability to perform space assessment and design analysis
• Strong knowledge of general accounting procedures, terms and concepts, including familiarity with general journal entries
• Advanced level knowledge of Microsoft® Office products
• Must be able to utilize the features and capabilities of desktop computer and network hardware and software systems
• Exceptional interpersonal skills
• Strong written and oral communication skills

COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.
HOW TO APPLY
Interested persons should submit a letter of interest which includes desired salary range, a resume and names and phone numbers of three references and a writing sample by email to hrjobs@aclu.org - reference [IRP-19/WACLU] in subject line – or by mail to:

Human Resources
Re: [IRP-19/WACLU]
American Civil Liberties Union
125 Broad Street, 18th Floor
New York, NY 10004
Send cc only to: immjobs@aclu.org

Applications will be accepted until the position is filled, which will not be before October 4, 2008. Please indicate where you learned of this job posting.

The ACLU is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”